3. Secretary

Gillian Flaxman

secretary@u3ajavea.com

Tasks and Duties

1. Ensure all activities of the U3A Javea are in compliance with local, regional, national and EU laws and Directives.
2. Write and issue notices and all other relevant information of meetings of members.
3. Draft and distribute agendas for meetings.
4. Take minutes of meetings of the Executive Committee and Annual General meeting. These minutes to be agreed by email and filed electronically.
5. AGM minutes to be published on the website and notified to members for comments before finalising.
6. To submit details to the U3A Javea lawyers for electronic submission to the relevant authorities as required annually or when requested.

Skills and Knowledge

1. Good secretarial and administration skills.
2. Ability to use IT in particular for word processing and emails.
3. Ability to take minutes of meetings that require minimal amendment.
4. Ability to identify when and how compliance with legalities is required, taking legal advice as necessary.